Clientdeck

Privacy Policy

Clientdeck, operated by Fusion Marketing. Last updated August 2026.

Clientdeck is a reporting and lead management tool for marketing agencies. This policy explains what information we handle, why, and the choices you have. It applies to the Clientdeck website and app. In this policy, "we" and "us" mean Fusion Marketing.

Who the data belongs to

Agencies are our customers. When an agency uses Clientdeck for their own clients, the agency is the controller of that client and lead data, and we process it on the agency's behalf as their service provider. If you are an individual whose details were captured as a lead, please contact the agency you enquired with, or us, using the details below.

Information we collect

  • Agency account information. Name, email address, and a securely hashed password. We never store passwords in plain text.
  • Billing information. Subscription and payment details are handled by our payment processor, Stripe. We do not store full card numbers.
  • Client and report content. The client names, brand settings, and campaign figures an agency enters or imports to build reports.
  • Lead information. The details a person submits through a client's capture form, or that flow in from a connected source (name, email, phone, message, and the campaign it came from). This is captured for, and on behalf of, the relevant agency and their client.
  • Connected platform data. When an agency connects an advertising or data account, we access only what is needed to build reports or manage leads:
    • Meta (Facebook/Instagram): aggregate ad performance numbers (spend, reach, results and similar), read with the ads_read permission, and, where the agency enables it, lead form submissions. We never access private messages, friend lists, or content unrelated to the ad account.
    • Google: where an agency connects Google, read-only access to the specific spreadsheets or files they choose, used to import leads or display creative for approval.
  • Basic technical data. A single essential session cookie to keep you logged in. We do not run third-party advertising or analytics trackers.

How we use information

We use the information solely to provide and operate the Clientdeck service: to authenticate agencies, build and display reports, capture and display leads to the agency and their client, process subscription payments, and keep the service secure. We do not sell personal information, and we do not use platform data for advertising or for any purpose other than providing the service to the connecting business.

Automated report writing

To turn campaign figures into a written report, we send the numbers only to our AI processor (Anthropic) to draft the report copy. We do not send lead contact details or other personal information to the AI for this purpose.

How we store and protect information

Data is stored in a secured database hosted on Railway. Access tokens for connected accounts are encrypted at rest and are never displayed. Access to the app is protected by login, and each agency can only see their own data. Client portals are reachable only through an unguessable private link.

How long we keep it, and deletion

We keep information for as long as the agency's account is active and as needed to provide the service. An agency can disconnect any connected account at any time, which removes the stored access token. You can request deletion of your data at any time. See our Data Deletion page for how, or email us at the address below.

Who we share information with

We share information only with the service providers that help us run Clientdeck, and only as needed:

  • Stripe — subscription payments.
  • Anthropic — AI processing of report figures.
  • Railway — application and database hosting.
  • Meta and Google — only when an agency connects those accounts, to read the data described above.

We do not sell or rent personal information to anyone.

Your rights

You may ask us to access, correct, or delete the personal information we hold about you, and to disconnect any connected account. We handle personal information in line with the New Zealand Privacy Act 2020. To exercise any of these, contact us below.

Children

Clientdeck is a business tool and is not intended for anyone under 16.

Changes to this policy

If we make material changes, we will update this page and the "last updated" date above.

Contact us

Fusion Marketing · jamesfindlay35@gmail.com